Privacy Policy

How we protect and handle your personal information

Effective Date: January 2025

Tranquil Grove Assisted Living (“we,” “our,” or “us”) is committed to protecting your privacy and personal information. This Privacy Policy describes how we collect, use, and protect information when you visit our website or inquire about our services.

Information We Collect

Website Visitors

When you visit our website, we may collect:

  • Contact Information: Name, email address, phone number when you submit inquiries
  • Technical Information: IP address, browser type, pages visited (through standard web logs)
  • Communication Records: Messages sent through our contact forms or email

Prospective and Current Residents/Families

For those inquiring about or receiving our services, we collect:

  • Personal Information: Name, address, phone number, email address
  • Health Information: Medical history, medication lists, care needs (as required for service provision)
  • Emergency Contacts: Family member and physician contact information
  • Financial Information: Insurance information, payment details (processed securely)

How We Use Your Information

We use collected information to:

  • Respond to inquiries about our services
  • Schedule facility tours and consultations
  • Provide residential care services to residents
  • Communicate with families about resident care
  • Comply with healthcare regulations and licensing requirements
  • Improve our website and services

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share information only in the following circumstances:

  • Healthcare Providers: With physicians, nurses, and other healthcare professionals involved in resident care
  • Legal Compliance: When required by law, regulation, or court order
  • Emergency Situations: To protect the health and safety of residents
  • Service Providers: With trusted vendors who assist in our operations (under strict confidentiality agreements)

HIPAA Compliance

For current residents, we maintain compliance with the Health Insurance Portability and Accountability Act (HIPAA). Residents receive separate HIPAA privacy notices upon admission that detail how their protected health information is used and shared.

Data Security and Website Policies

We implement appropriate physical, electronic, and administrative safeguards to protect your information, including:

  • Secure servers and encrypted data transmission
  • Limited access to personal information on a need-to-know basis
  • Regular staff training on privacy and security protocols
  • Secure storage of physical records

Website Cookies: Our website uses minimal necessary cookies for basic functionality. We do not use tracking cookies or share data with advertising networks.

Calendly Integration: Our website integrates with Calendly for appointment scheduling. When you schedule a tour through Calendly, your information is subject to both our Privacy Policy and Calendly’s privacy policy.

Your Rights and Contact Information

Your Rights: Access, correction, deletion, restriction, and portability of your personal information.

Data Retention: Website inquiries (3 years), resident records (7 years), financial records (as required by law).

Contact Us: Tranquil Grove Assisted Living
123 Peaceful Lane, Springfield, MO 65807
Phone: (555) 123-4567 | Email: privacy@tranquilgrove.com

This Privacy Policy complies with applicable federal and state privacy laws, including HIPAA for healthcare information.

Questions about this Privacy Policy?

Contact Us